Looking for a sample thank you letter to send your supporters for their donations? The following is a very general thank you letter template that you can use as a starting place for your thank you letters. This particular thank you letter template is for financial contributions.

Simply copy and paste the following text into your word processing program to get started. Then fill in the details that are specific to your organization and edit it to give it a personal touch.

Print out the thank you letters on your organization’s letterhead. The letterhead normally includes the organization’s name, address and telephone number. Sending the thank you letter on letterhead is important for tax receipt purposes and makes your organization look professional and trustworthy.

Each letter should be hand signed after printing.

Thank You Letter for Donation Template:


[Address of Donor]

Dear [name]:

On behalf of [name of organization] I would like to thank you for your generous gift of [amount donated]. Your commitment to helping [cause] in our community is sincerely appreciated.

Each year [name of organization] continues to advance its mission of [mission]. Through our programs [name of programs] we have seen many lives changed for the better.

In particular the [program] has enjoyed great success in the past year. [details about growth or goals achieved].

The goal of the [name of organization] is to continue to make a difference in the [cause]. With the help of donations from supporters such as you we will continue to see improvements in [cause].

Thanks again for your generous support of our efforts to [what your NPO does].

Best wishes,


[Name of Executive Director/President/Other NPO Leader]

There are several sample thank you letters included in the 7 Essential Steps to Raising Money by Mail.

Recommended Reading:

Call Foundations First: How to Win More Grants!
Fundraising Job Opportunity: Do You Have What It Takes?
A Checklist for Those Worried about the Strength of their Non-Profit
5 Reasons You Should Collaborate with Another Non-profit in 2011- Part I
5 Reasons You Should Collaborate with Another Non-profit in 2011- Part II
7 Ways to Maximize Your Mini-Fundraiser Earnings
What’s a Non-profit to do When a Tsunami Strikes a World Away?
8 Things to Admire about Jimmy Wales’ Appeal Letter for Wikipedia
How Do You Raise Money for a Non-profit that Caters to the Well-to-Do?
15 Things to Do Right After Your Group Gets Some Good Press

Posted on 23 July 2005

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